This case study is about an MSME engineering company with 40 email users. They have subscribed to the Google Workspace service that costs them INR 2,500 per user per year, i.e., 1,00,000 INR. Of 40 users, 35 have limited email space requirements and use emails in the office or on mobile. Five of 40 users have extensive email space requirements and use emails on the move, using all the features of Google Workspace. However, the charges were the same for all 40 users.
The management wanted to explore cost-effective alternatives to save costs for the underutilized services by the majority of the users. Our technology advisor introduced them to DNS Splitter Technology. This technology parses the email headers and distributes the emails to individual mailboxes from a catchall account. It works like this. One catchall mailbox is created on Google. All emails to those 35 email IDs are stored in this catchall account. The cloud-hosted DNS Splitter Server polls the catchall account and downloads all the emails collectively of 35 users. It parses the header of each email and distributes the emails in 35 email boxes on the cloud. So, all emails in the catchall account are distributed to user-wise mailboxes. Each user connects to the respective mailbox over IMAP or POP and receives the emails on a desktop, laptop, or cell phone.
The rest of the five users can use the emails directly from Google Workspace.
This technology uses Google’s antispam and antivirus services before distributing the emails to individual users. It also uses Google’s TLS protocol to send emails. Such technology can also set up additional email vigilance policies before the emails are distributed to the users. It helps MSMEs save costs and better control email systems with a data leakage prevention perspective.
Cost-Effectiveness.
Traditional Email Subscription to Google Workspace
- Users with plain vanilla email service requirements: 35 users
- Users with advanced all-feature Google Workspace requirements: 5 users
- Google Workspace Charges for plain vanilla email service requirements: INR 2500 per user per year X 35 users = 87,500 INR
- Google Workspace Charges for advanced all-feature Google Workspace requirements: INR 2500 per user per year X 5 users = 12,500 INR
Total Yearly Cost: INR 1,00,000 per year
Innovative DNS Splitter Email Subscription to Google Workspace
- Users with plain vanilla email service requirements: 35 users
- Users with advanced all-feature Google Workspace requirements: 5 users
- DNS Splitter Charges for plain vanilla email service requirements: INR 650 per user per year X 35 users = 22,750 INR
- Google Workspace Charges for advanced all-feature Google Workspace requirements: INR 2500 per user per year X 5 users = 12,500 INR
